Job Purpose

The General Accountant contributes to the accurate and efficient execution of daily accounting operations. This includes recording journal entries, reviewing financial documents, maintaining and archiving accounting records, and supporting the reconciliation of financial transactions between warehouses and branches related to purchases and internal inventory transfers. The role ensures the accuracy of financial data, the integrity of accounting records, and the proper organization of documentation for future reference.

Key Roles and Responsibilities

1. Daily Accounting Operations

• Record daily journal entries in the accounting system under the supervision of the Assistant Finance Manager.
• Assist in reconciling bank accounts, supplier accounts, and customer accounts.
• Monitor daily receipts and payments and verify that they are supported by the appropriate documentation.
• Review branch purchase invoices and warehouse sales invoices to ensure completeness and accuracy before recording them in the accounting system.
• Support periodic inventory counts and reconcile balances between warehouses and branches.

2. Warehouse and Branch Account Reconciliation

• Record and monitor accounting transactions related to the transfer of inventory from warehouses to branches.
• Reconcile warehouse sales invoices with material issue notes and quantities delivered to branches.
• Monitor and reconcile branch accounts related to purchases received from warehouses, ensuring transactions are accurately recorded.
• Coordinate with warehouse and branch teams to resolve discrepancies in quantities, prices, or documentation.
• Prepare periodic reports highlighting discrepancies or observations related to inventory movements between warehouses and branches, and submit them to the Assistant Finance Manager.
• Support periodic stock counts in warehouses and branches and assist in analyzing any inventory variances.

3. Document Control and Filing

• Maintain and archive all accounting documents, invoices, and vouchers in an organized and secure manner in accordance with company policies.
• Ensure documents are properly classified and indexed to facilitate easy retrieval.
• Assist in maintaining the electronic document management system (where applicable) and ensure records are updated regularly.
• Protect accounting documents from damage or loss while maintaining strict confidentiality.
• Maintain a tracking log for documents sent to or received from other departments.
• Safeguard confidential financial information and prevent unauthorized disclosure.

4. Administrative Support

• Collaborate with the accounting team to ensure smooth daily operations.
• Respond to internal inquiries related to routine accounting processes.
• Assist in preparing documents required for internal and external audits.
• Perform any other duties assigned by the Finance Manager or Assistant Finance Manager within the scope of the position.

Qualifications and Job Requirements

General Skills

• Ability to work effectively under pressure.
• Strong attention to detail.
• Good organizational and time management skills.

Education

• Minimum Diploma in Accounting, Finance, or a related field.

Experience

• Two Years.

Job Classification

• Employee.

Language Skills

• Good command of English (written and spoken).

Computer Skills

• Good proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Familiarity with accounting software is an advantage.